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Multi-state New Hire Reporting

If you are an employer who has employees in two or more states, federal law provides two options.

1. Furnish the New Hire report to the State Directory of New Hires of the state in which your newly hired employee works (in South Dakota, the New Hire Reporting Center);
2. Designate one state in which any of your employees work and transmit all New Hire reports to the State Directory of New Hires of that state (in South Dakota, the New Hire Reporting Center).

If you select the second option, you must notify the Secretary of the U.S. Department of Health and Human Services in writing of your choice to report to only one state and identify the chosen state (42 USC 653A(b)(1)(B)). And you must transmit the required reports electronically. Multistate employers may notify the Secretary by form, letter, fax or Internet. The form is available in Adobe .pdf format*.

*Opening and printing Adobe .pdf files requires Adobe Acrobat Reader. Click here as needed to download the free Adobe Acrobat Reader.