Department of Labor and Regulation

Unemployment Insurance

How to Report New Hires

Employers may report new employees to the New Hire Reporting Center by any of the following methods, whichever is the easiest and most convenient:

Internet
Fax
Phone
Mail

If an employer has employees in more than one state, that employer may choose multistate reporting to report all New Hires to one of those states and register as an employer. Otherwise each employee must be reported to the state in which he or she works.

Reporting via Internet

Before you can submit information on newly hired or rehired employees through this site, you must complete the registration process. By registering, you provide the information we will need to contact you regarding the data you submit.

There are two methods of reporting through this site:

  1. Online Form - We suggest small employers (i.e., those reporting fewer than 20 new employees per session) and those reporting for a small number of employers (i.e., fewer than five different employers) use this method.
  2. File Transfer - We suggest only large employers and those reporting for a large number of different employers use this method. Usually, this method requires a great deal of technical knowledge and may prove to be too time consuming for smaller employers.

If you need assistance on how to report new employees online or have forgotten your password, please call 888.827.6078.

Click here to report online.

Note: The New Hire online reporting system works best with Internet Explorer 8.0 and above but should still work with earlier versions of Internet Explorer.

Please note: A new version of the New Hire online reporting system is now being used. The new program works best with Internet Explorer 8.0 and above but should still work with earlier versions of Internet Explorer. If you have a question, please check the Help file. If you cannot find an answer to your question or are experiencing a problem with the site, please call the New Hire Reporting Center at 888.827.6078, or for local calls, dial 605.626.2942.

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Reporting by phone

Call 888.827.6078 (toll-free) or 605.626.2942 (local call within Aberdeen, SD)

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Reporting by fax

Use any of the following options to fax your report to 888.835.8659 (toll-free) or 605.626.2842 (local call within Aberdeen, SD).

Click here for a fillable form in Adobe .pdf format* that may be filled out before printing. The form can then be printed and faxed to the above number.

An employer may develop his or her own form containing the required information. The completed form can then be printed and faxed to the above number.

A copy of the Federal W-4 Form may be completed and faxed to the New Hire Reporting Center, but it must include the employee's date of hire. Be sure to enter the employer name, address and Federal Employer Identification Number (FEIN) in blocks 8 and 10 of the form. Please ensure all information is legible and will be readable after your copy is faxed.

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Reporting by mail

Use any of the following options to mail your report to:

New Hire Reporting Center
SD Department of Labor and Regulation
P.O. Box 4700
Aberdeen, SD 57402-4700

Click here for a fillable form in Adobe .pdf format* that may be filled out before printing. The form can then be printed and mailed to the above address.

An employer may develop his or her own form containing the required information. The completed form can then be printed and mailed to the above address.

A copy of the Federal W-4 Form may be completed and mailed to the New Hire Reporting Center, but it must include the employee's date of hire. Be sure to enter the employer name, address and Federal Employer Identification Number (FEIN) in blocks 8 and 10 of the form. Please ensure all information is legible and will be readable after your copy is mailed.

Download the required information from the employer's system onto a compact disk (CD). Please use our Electronic Specifications form (in Adobe .pdf format) to make sure the information is in the proper format. Mail the CD to the New Hire Reporting Center at the address above.

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*Opening and printing Adobe .pdf files requires Adobe Acrobat Reader. Click here as needed to download the free Adobe Acrobat Reader.


Marcia Hultman, Secretary
700 Governors Drive
Pierre, SD 57501-2291
Tel. 605.773.3101
Fax. 605.773.6184